document checklist for study permit outside Canada

Document checklist for study permit outside Canada

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Congratulations on being accepted to study in Canada! Canada is an excellent choice for your education, the country offers top-notch schools, a mix of cultures, and beautiful landscapes.

The diverse curriculum in most institutions in the country prepares you for success in various fields.

In addition, you’ll experience a friendly and safe environment in the country, making it easy for you to adapt and enjoy your learning journey.

After graduation, there are opportunities for a work permit, which will allow you to gain valuable experience and possibly become a permanent resident.

However, before all that can happen, you need to get your student visa and study permit.

While your student visa allows you to enter Canada for academic purposes, your study permit allows you to engage in academic activities in Canada.

The good thing is, that you can apply for your study permit even from outside Canada, you don’t have to wait till you enter Canada before you start applying for your study permit.

If you are outside Canada and ready to apply, here are document checklist for a study permit outside Canada.

Document checklist for a study permit outside Canada

To make your study permit application process easier for you, you need to ensure that you have a thorough and organized document checklist.

Having a document checklist helps to streamline the application process.

Below are the documents you need, you will attach these documents to your application form.

  • You need a valid passport

You need to submit a clear, colour copy of your current and valid passport. Ensure that the passport remains valid for the entire duration of your intended stay in Canada.

You can come with copies of previous passports, if applicable.

  • Passport-sized photographs

You also need to provide recent passport-sized photographs with specific requirements, such as a neutral facial expression, clear focus, and adherence to size and background specifications.

Refer to the photo specifications provided by IRCC here.

  • Letter of Acceptance from Designated Learning Institution (DLI)

You also need to include an official letter of acceptance from the Canadian educational institution where you have been admitted.

The letter should contain details about your program, the expected start date, and the duration of your studies.

  • Proof of payment of tuition fees

Most institutions in Canada require you to pay your first-year tuition fees once you accept your admission offer.

If this is the case for your institution, you need to submit proof of payment for your tuition fees for the first year of study.

This could include official receipts or confirmation from the educational institution.

  • Do not forget proof of financial support

Even with evidence of your tuition fees, you still need to demonstrate your ability to cover your living expenses, tuition, and return transportation.

You can provide bank statements, scholarship letters, or a letter from a sponsor. Make sure that these documents are recent and clearly show the required funds.

Provide proof of scholarship, if you are on scholarship. In the same way, if you are being sponsored by a friend, family member or an organization, you need an affidavit of financial support from your sponsor.

You can include copies of income tax returns for the past few years, highlighting your financial capacity and stability.

This is especially important if you are using your funds.

  • Application form

You need to complete the IMM 1294 Application for a Study Permit form, the form is available on the IRCC website.

Ensure all sections are accurately filled out, and provide any additional information or explanations as required.

  • Remember your educational documents

You have to submit your transcripts, diplomas, degrees, or certificates from all educational institutions attended.

Include official English or French translations if the documents are in another language.

  • Proof of Identity

Include your birth certificate or an equivalent document. Marriage certificate, if you are married.

Add any additional identification documents required in the form.

  • Language proficiency test results

If required, include the results of a recognized language proficiency test, such as IELTS or TOEFL.

Not all institutions in Canada require you to write any English language test especially if your previous studies were in English or French.

If your institution requires it, ensure you take the test and score high enough to meet the language test score requirement.

  • Study plan

Provide a detailed study plan explaining your educational and career goals, reasons for choosing Canada, and how your chosen program aligns with your aspirations.

  • Use of a representative form (if applicable)

If you are using an immigration consultant or representative, complete the “Use of a Representative” form (IMM 5476) and submit it along with your application.

  • Family information form

You also need to complete the Family Information Form (IMM 5707) for yourself and, if applicable, for each accompanying family member.

Provide accurate and complete information about your family members.

  • Police certificates

Obtain police certificates from every country or territory where you have lived for six months or more since the age of 18.

Follow the specific requirements of each country.

  • Medical exam

If required, undergo a medical examination by an approved panel physician. Submit the medical exam results with your application.

  • Travel history

You also need to provide details of your travel history, including previous passports, visas, and entry/exit stamps.

This helps establish your immigration history.

  • Proof of accommodation

Submit evidence of where you will be staying in Canada. This could be a rental agreement, a letter from your host, or confirmation of residence in a university dormitory.

  • Photocopies

Make clear photocopies of all original documents, including your passport, academic credentials, and any other supporting materials.

Keep the originals for verification if requested.

  • Biometrics

If biometrics are required, schedule an appointment to provide fingerprints and a photo at a designated location.

Include the biometrics receipt with your application.

  • Additional documents

Depending on your circumstances, additional documents may be necessary.

Consult the specific requirements for your situation and include any additional documents requested by IRCC.

  • Proof of ties to your home country

You also need documents demonstrating your intention to return to your home country after completing your studies, such as employment letters, property ownership, or family ties.

  • Consent Letter from Parents (for minors)

If you are a minor, you need a notarized letter of consent from your parents or legal guardian, along with their contact details.

Conclusion

To make the processing of your study permit application faster, you need to submit all required documents whether you are applying from outside or inside Canada.

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You also need to keep in mind that specific requirements may vary based on your circumstances and the Canadian visa office processing your application.

It is, therefore, advisable for you to check the latest guidelines and requirements on the official website of Immigration, Refugees, and Citizenship Canada (IRCC).

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